A CMMS That Actually
Fits Your Small Shop
Enterprise CMMS software was built for facilities with 50 employees and IT departments. Your shop has 3 people and needs to track parts and work orders — not configure multi-site preventive maintenance workflows. PartsHound is the simple CMMS alternative built for shops like yours.
Why Enterprise CMMS Doesn't Work for Small Shops
Systems like Fiix, UpKeep, or Maintenance Connection are impressive pieces of software. They're also designed for large facilities with dedicated maintenance managers, IT support, and training budgets. If you're a small shop, they create more problems than they solve.
Per-User Pricing That Stacks Up
$45-65 per user per month sounds fine until you realize 3 technicians = $135-195/mo. Just to track parts and write work orders.
Training Nobody Has Time For
Multi-day onboarding, video tutorials, and admin guides. You needed to track a work order an hour ago, not attend a webinar.
Features Built for 100-Person Teams
Multi-site dashboards, compliance reporting, asset hierarchies. You need: what parts do I have and where are they.
Mobile Apps That Don't Work Well
Enterprise mobile apps are notorious for being slow and clunky on the shop floor. They're afterthoughts, not primary interfaces.
What PartsHound Does Instead
PartsHound covers the core of what a small shop actually needs from a CMMS — without the complexity, training requirements, or enterprise pricing.
- ✓ Work Orders — Create work orders, assign to equipment, link parts that get pulled. Track status from open to complete.
- ✓ Parts Inventory — Full parts vault with part numbers, quantities, costs, photos, and bin locations (aisle/shelf/bin).
- ✓ Equipment Registry — Track every machine — model, serial number, location, status, and linked work order history.
- ✓ Reorder Alerts — Set minimum stock levels. Get flagged before you run out, not after.
- ✓ Auto-Deduct Inventory — When a work order closes, inventory updates automatically. No manual reconciliation.
- ✓ Mobile-First Design — Works on your phone on the shop floor. No laptop, no special hardware required.
- ✓ Setup in 30 Minutes — Add parts, add equipment, start creating work orders. No training required.
The Cost of Enterprise CMMS vs. PartsHound
Here's what maintenance tracking actually costs for a small shop:
That's not a rounding error. Enterprise CMMS at 5 users costs 9× more per month for features a small shop will never use.
PartsHound vs. Enterprise CMMS
| Capability | Enterprise CMMS | PartsHound |
|---|---|---|
| Pricing model | $45-65 per user/mo | $29/mo flat for whole shop |
| Setup time | Days to weeks | Under 30 minutes |
| Training required | Yes — onboarding sessions | No — intuitive from day one |
| Work orders | ✓ (overcomplicated) | ✓ (exactly what you need) |
| Parts inventory | ✓ (with 20 config screens) | ✓ (add parts, track locations) |
| Equipment registry | ✓ (complex asset hierarchies) | ✓ (name, model, serial, location) |
| Mobile experience | Often poor on shop floor | Mobile-first — designed for phones |
| Target team size | 50+ person facilities | 1-10 person shops |
⚙️ The honest difference: Enterprise CMMS systems are genuinely powerful tools for large facilities. If you're managing preventive maintenance across 12 production lines with a dedicated maintenance manager, they make sense. If you're a 3-person shop that needs to know what parts are in bin B4 and whether the compressor is overdue for a filter change — you don't need that. You need PartsHound.
⚙️ Get notified when PM scheduling ships
Preventive maintenance is on the roadmap. Drop your email and we'll ping you the day it's live.
Who Uses PartsHound
PartsHound is built for small maintenance operations that are outgrowing spreadsheets but don't need enterprise software:
- ✓ Auto repair and body shops — Track parts inventory by vehicle make/model, manage work orders per job.
- ✓ Machine shops and fabrication — Track cutting tools, consumables, raw materials with bin locations and reorder thresholds.
- ✓ Food processing facilities — Track maintenance parts for production equipment, manage work orders for line maintenance.
- ✓ HVAC and mechanical contractors — Track filter inventory, parts by equipment type, work order history per site.
- ✓ Facility maintenance teams — Manage parts stock and work orders for building equipment without a full CMMS.
Common Questions
Does PartsHound do preventive maintenance scheduling?
Not yet. PartsHound focuses on parts inventory and reactive work orders — the core 80% of what small shops need. PM scheduling is on the roadmap. If that's critical for you, the free demo is the best way to evaluate the current feature set.
Can I migrate from my current CMMS?
Yes. PartsHound supports CSV import for parts. Equipment and work order history can be added in bulk. Moving from a spreadsheet is straightforward; migrating from another CMMS depends on your export options.
What if my shop grows and I need more features?
The $29/mo price doesn't change as your team grows. Additional features get added over time based on user feedback. You won't get hit with a per-user bill when you hire a second technician.
How is data stored? Is it secure?
Your data lives in a secure cloud database. Access is protected by password authentication. Each account's data is isolated — your parts data is never visible to other shops.
Can I cancel if it doesn't work for my shop?
Yes. No contracts. Cancel anytime from account settings. You can also try the free demo with 25 pre-loaded parts and work orders before signing up — no account needed.
See It Working in 2 Minutes
The free demo has a full shop pre-loaded — 25 parts with bin locations, 10 pieces of equipment, 6 work orders, and active low-stock alerts. Try it before you sign up. No account required, no email needed.